AI consulting for established businesses
Every engagement runs the same way. We map where your time and money go, build the fix at a fixed price, and keep it running as your business changes.
First a discovery call, then the Assessment. You leave the Assessment knowing where the ROI is and what to do first, or that you shouldn't build at all. Half the value is not buying the wrong thing.
The way in: a thirty-minute call
You bring one pain point. We work out what's behind it and what it costs you. You'll know what we'd build to take the work off your plate, and what it would cost.
Thirty minutes. You leave knowing your next step.
Know what to fix, and what to build, before we build.
We map the business: the workflows, the handoffs, and where the time goes. The Map has two depths. The Assessment finds the few places worth fixing first. The full Map goes as deep as your operation does.
The AI Assessment
Where AI makes you money, in your business, sized in dollars and hours. A flat price, set on the discovery call to fit the size of your operation, and credited toward the deeper work within 30 days.
Discovery session, on-site or Zoom. We walk your operation: leads, phones, scheduling, paperwork, reporting, and where the knowledge lives in people's heads. Medical and legal practices get a written data-handling walkthrough before anything is connected.
Written report: your three to five highest-ROI opportunities, sized in dollars and hours, not tool names, with realistic costs and what to ignore.
30-day quick-win plan: the one thing to do first, broken into steps, whether you do it with us, in-house, or with another vendor.
Walkthrough call where we go through the report together and plan your first 30 days. From there you can go into the full Map, with the Assessment fee credited.
If the honest answer is that you shouldn't change anything yet, that's what the report will say. No clear high-ROI path in the report, no fee.
The full Map
For a business that wants the whole picture: a week or more of work, sized to your operation, in four parts.
Team interviews
Structured interviews with every team, on their schedule. Where the time goes, what breaks, what lives only in someone's head.
Workflow mapping
Every workflow mapped end to end: who does what, in which tool, and where the handoffs drop things.
Use-case validation
Each opportunity pressure-tested for ROI and feasibility before you commit a dollar to it.
Rapid prototyping
The first fix built as a working prototype, so the build decision rests on evidence, not slides.
Everything we map becomes the first layer of your Company Brain.
The system, wired into the tools you already use.
The build starts with your Company Brain, then the agents and automations that sit on top of it.
Company Brain first
The know-how your business runs on, organized where people and AI can both use it. It lives in accounts you own, so it stays yours if we ever part ways.
Agents and automations
Lead response in minutes, quotes and follow-ups that run the same way every time, a morning brief that surfaces problems before the customer's call does.
Fixed scope, fixed price
Scoped and priced after the Assessment, so the number does not move while the work is underway.
Built for adoption
The people who will run the system are named before the build starts, and your team works in it from week one.
Done means your team is using it, not that we handed it off.
It improves every month, and it stays yours.
Month to month, we keep the system matched to the business as it changes, and your people learn to extend it.
Working calls
Done-with-you sessions on your work, where we build and fix things together instead of reporting status.
Support between calls
Email support when something breaks, a process changes, or a new idea is worth testing.
Company Brain upkeep
The brain stays current as your prices, processes, and people change, so the answers it gives stay right.
Academy coaching
The people who use the system learn to extend it themselves.
When you want the keys, your team gets them.
For teams: Mentato Academy
Hands-on AI training where your team builds working automations on their own real work, with us in the room. Kickoff sessions, five-week programs, and ongoing coaching, on whichever platform your organization runs: Copilot, Claude, or Gemini. Full details on the Academy page.
Where we work
Home base is Wellen Park in Venice, FL. We work with clients nationwide: remote everywhere, on-site when the work needs hands. On Florida's Suncoast, we are the local option: see the Suncoast page.
Thirty minutes. You leave knowing your next step, and the Assessment is scoped on the call.