We build AI systems for established businesses: company brains, training hubs, intake automations, private AI systems, and reporting automations.
AI that pays for itself: your know-how searchable by the whole team, paperwork off your desk, quotes and follow-ups handled the same way every time.
From a fractional Chief AI Officer to team training, business automations, and full AI transformation.
Four problems we solve on repeat
Hours lost to repetitive work
The fix: workflow automation. Quotes, scheduling, follow-ups, invoicing run the same way every time. The hours they were eating come back.
The owner is the knowledge base
The fix: a Company Brain. Pricing rules and know-how out of one head, made searchable for your whole team. Built in accounts you own, so it stays yours if we ever part ways. Mentato runs on the same kind of brain.
You find out about problems too late
The fix: dashboards and automated reporting. A morning brief reads the spreadsheet, the texts, and the inbox. Slippage reaches you before the customer's call does.
Leads going cold
The fix: an AI agent. It reads every inquiry and drafts the reply and quote in your voice, so the answer goes out in minutes, not days. We run one ourselves: Speed to Lead.
Built for your kind of business.
The same problems show up in every industry with a different spin: intake, paperwork, reporting, know-how stuck in one head. Some of it still runs on paper. That is usually where the biggest win is.
Service businesses
Trades, property management, brokerages. Pricing rules and know-how out of the owner's head, quotes and follow-ups drafted the same way every time, and a morning brief before the trucks roll.
Healthcare
Practices and home care. Intake and referral paperwork automated, front-desk questions answered from your own protocols, and a Company Brain that can run fully on-premises, where patient data stays.
Professional & financial
Law, accounting, insurance. Client intake handled the day it arrives, first drafts from your own templates, and month-end reporting that compiles itself. Nothing leaves your walls.
Enterprise teams
Your teams build working automations on their own real work, with us in the room: the recurring reports, the handoffs, the paper that should have retired years ago. Academy kickoffs, team programs, and coaching, on Copilot, Claude, or Gemini.
Map, build, run.
The short version. More on the services page.
Diagnosis and plan
A working session in your operation and interviews with your team. Every opportunity is ranked by what it is worth in dollars, and the build is quoted at the walkthrough.
Execution
Your Company Brain first: the know-how your business runs on, in accounts you own. Agents and automations build on top, wired into the tools you already use. Fixed scope, fixed price. Done means your team is using it.
Adoption and support
Month to month: done-with-you working calls, email support, and upkeep as your business changes. Academy coaching is included, so your people learn to extend it. When you want the keys, your team gets them.
We sell what we run.
Four systems we built and run ourselves.
Company Brain
Mentato runs on the same Company Brain we sell. Decisions, pricing rules, and playbooks live in plain files that people and AI agents both read and write. When a client asks what one looks like in practice, this is the answer.
Nothing gets lost
Each morning, an agent reads yesterday's work and files what changed into our Company Brain: decisions, lessons, and deal updates. Nobody has to remember to write it down, and nothing we learn stays in one person's head.
Prospect research system
Before we contact a business, an agent team reads its public footprint: website, reviews, listings, licensing. It drafts the first note from what it found, and a person reviews and sends every one.
Coasti
A consumer beach app for Florida's Gulf Coast, live on the App Store. Built end to end with the same agent-team pattern we use on client work: plan, build, review hard, ship.
The Map
We map how your operation runs, rank the opportunities by what they are worth in dollars, and tell you which one to build first.
- 01Working session in your operation, on-site or by video. Leads, phones, scheduling, paperwork, and where the know-how lives.
- 02Team interviews with the people who do the work: where the time goes and what breaks.
- 03Written plan: every opportunity ranked by its dollar value, the build in phases, and what to ignore.
- 04Walkthrough call where we go through the plan together and quote the build at a fixed price.
One flat fee, credited in full toward a build signed within 30 days of the walkthrough. If the honest answer is not to build yet, the Map says so. Half the value is not buying the wrong thing.
What the build sits on stays yours: a Company Brain in accounts you own, on your own hardware if your data cannot leave the building. For teams, Mentato Academy trains your people to build automations on their own real work.
Let's build.
Tell us what's broken, or what you want built. From a fractional Chief AI Officer to team training and workshops, business automations, and full AI transformation.
Prefer email? hello@mentato.ai