We build AI systems for established businesses: company brains, training hubs, intake automations, private AI systems, and reporting automations.
AI that pays for itself: lead response in minutes, paperwork off your desk, your know-how searchable by the whole team.
From a fractional Chief AI Officer to team training, business automations, and full AI transformation.
Four problems we solve on repeat
Leads going cold
The fix: an AI agent. It reads every inquiry and drafts the reply and quote in your voice, so the answer goes out in minutes, not days. We run one ourselves: Speed to Lead.
Hours lost to repetitive work
The fix: workflow automation. Quotes, scheduling, follow-ups, invoicing run the same way every time. The hours they were eating come back.
The owner is the knowledge base
The fix: a Company Brain. Pricing rules and know-how out of one head, made searchable for your whole team. Built in accounts you own, so it stays yours if we ever part ways. Mentato runs on the same kind of brain.
You find out about problems too late
The fix: dashboards and automated reporting. A morning brief reads the spreadsheet, the texts, and the inbox. Slippage reaches you before the customer's call does.
Built for your kind of business.
The same problems show up in every industry with a different spin: intake, paperwork, reporting, know-how stuck in one head. Some of it still runs on paper. That is usually where the biggest win is.
Service businesses
Trades, property management, brokerages. The 9 PM lead gets answered at 9:02, quotes and follow-ups send themselves, and a morning brief lands before the trucks roll.
Healthcare
Practices and home care. Intake and referral paperwork automated, front-desk questions answered from your own protocols, and a Company Brain that can run fully on-premises, where patient data stays.
Professional & financial
Law, accounting, insurance. Client intake handled the day it arrives, first drafts from your own templates, and month-end reporting that compiles itself. Nothing leaves your walls.
Enterprise teams
Your teams build working automations on their own real work, with us in the room: the recurring reports, the handoffs, the paper that should have retired years ago. Academy kickoffs, five-week programs, and coaching, on Copilot, Claude, or Gemini.
Map, build, run.
The short version. More on the services page.
Discovery and strategy
Starts with the Assessment: your opportunities ranked with realistic costs. Goes as deep as you need: team interviews, workflow mapping, use-case validation, a working prototype of the first fix.
Execution
Your Company Brain first: the know-how your business runs on, in accounts you own. Agents and automations build on top, wired into the tools you already use. Fixed scope, fixed price. Done means your team is using it.
Adoption and support
Month to month: done-with-you working calls, email support, and upkeep as your business changes. Academy coaching is included, so your people learn to extend it. When you want the keys, your team gets them.
We sell what we run.
Four systems we built and use every day. The contact form at the bottom of this page goes through one of them.
Company Brain
Mentato runs on the same Company Brain we sell. Decisions, pricing rules, and playbooks live in plain files that people and AI agents both read and write. When a client asks what one looks like in practice, this is the answer.
Speed to Lead
A new inquiry gets read, classified, and answered in minutes, around the clock. The same pattern we install for businesses whose leads go cold in the inbox, running on our own front door first.
Prospect research system
Before we contact a business, an agent team reads its public footprint: website, reviews, listings, licensing. It drafts the first note from what it found, and a person reviews and sends every one.
Coasti
A consumer beach app for Florida's Gulf Coast, live on the App Store. Built end to end with the same agent-team pattern we use on client work: plan, build, review hard, ship.
AI Assessment
We find the three to five highest-ROI opportunities in your operation, size them in dollars and hours, and tell you which one to do first.
- 01Discovery session in your operation, on-site or Zoom. Leads, phones, scheduling, paperwork, and where the know-how lives.
- 02Written report: every opportunity sized in dollars and hours, ranked by ROI, plus what to ignore.
- 0330-day plan: the one thing to do first, broken into steps you can hand to someone.
- 04Walkthrough call where we go through the report together and plan your first 30 days.
One fixed number, scoped on the discovery call, credited toward the deeper work. No clear high-ROI path in the report, no fee. Half the value is not buying the wrong thing.
Full details · Already sure? Book the Assessment
What the build sits on stays yours: a Company Brain in accounts you own, on your own hardware if your data cannot leave the building. For teams, Mentato Academy trains your people to build automations on their own real work.
Let's build.
Tell us what's broken, or what you want built. From a fractional Chief AI Officer to team training and workshops, business automations, and full AI transformation.
Prefer email? hello@mentato.ai